Stay Survey-Ready, Every Day
Proactively monitor compliance risks, track F-Tag changes, and ensure your skilled nursing facilities are always prepared for CMS surveys.
Now piloting in Oklahoma & Texas
Portfolio Overview
Midwest Regional Group • 12 facilities
Everything You Need to Stay Compliant
Comprehensive tools designed specifically for long-term care compliance teams.
Risk Score Monitoring
Data-driven risk scores based on your facility's deficiency history from CMS Care Compare, quality measures, staffing levels, complaint patterns, and regional survey trends.
F-Tag Library & Tracking
Complete F-Tag reference with real-time updates on CMS regulation changes that affect your facilities.
Proactive Alerts
Get notified immediately when risk scores change, new deficiencies are cited, or regulations are updated.
Automated Reports
Generate weekly readiness reports, trend analyses, and executive summaries with one click.
Multi-Facility Dashboard
Manage all your facilities from a single dashboard with organization-wide risk visibility.
Survey History Tracking
Complete history of surveys, deficiencies, and corrections with trend analysis over time.
How It Works
Get started in minutes and transform your compliance workflow.
Add Your Facilities
Enter your CMS certification numbers (CCNs) and we pull facility data directly from CMS Care Compare, including survey history, deficiencies, quality measures, and staffing data.
Monitor Risk Scores
We analyze deficiency severity and scope, survey frequency, quality measure trends, staffing ratios, and state-level patterns to calculate your risk score.
Get Actionable Insights
Receive specific recommendations on which F-Tags to review and areas requiring immediate attention.
Stay Survey-Ready
Weekly reports and real-time alerts ensure you are always prepared when surveyors arrive.
How We Calculate Risk Scores
Our risk model analyzes publicly available CMS data to identify facilities at elevated risk for survey deficiencies. No black boxes—here's exactly what we measure.
Survey History
Deficiency count, severity levels (A-L scope), immediate jeopardy citations, and correction timelines from CMS Care Compare data.
Quality Measures
Long-stay and short-stay quality indicators including pressure ulcers, falls, rehospitalizations, and functional decline rates.
Complaint & Incident Data
Substantiated complaints, complaint-driven survey triggers, and incident patterns that increase survey likelihood.
Staffing Metrics
RN hours per resident day, total nursing hours, weekend coverage, and staffing consistency from Payroll-Based Journal data.
Regional Patterns
State survey agency focus areas, regional citation trends, and F-Tag patterns specific to your geographic area.
We Pull Directly From CMS
No proprietary black boxes. Survey Readiness Monitor integrates with the same public CMS databases that surveyors and state agencies use.
CMS Care Compare
The official CMS database containing survey results, deficiency citations, quality measures, and star ratings for every Medicare/Medicaid certified facility.
Data Points
- Survey dates & results
- Deficiency citations (F-Tags)
- Scope & severity levels
- Quality measure scores
- +1 more
Payroll-Based Journal (PBJ)
CMS staffing data submitted quarterly by facilities, providing objective staffing metrics rather than self-reported estimates.
Data Points
- RN hours per resident day
- Total nursing hours
- Staff turnover rates
- Weekend staffing levels
- +1 more
Provider Information Catalog
Facility characteristics and certification information maintained by CMS.
Data Points
- Facility size & bed count
- Ownership type
- Certification dates
- Special focus facility status
- +1 more
State Survey Agency Data
Regional enforcement patterns and state-specific survey trends.
Data Points
- State citation patterns
- Regional F-Tag focus areas
- Complaint investigation trends
- State-level benchmarks
Federal Register
Official CMS regulation updates, including F-Tag revisions and new survey guidance.
Data Points
- F-Tag text changes
- New interpretive guidance
- Survey protocol updates
- Regulatory effective dates
Always Current Data
We refresh facility data weekly and regulation updates daily. When CMS publishes new survey results or updates F-Tag guidance, you'll see it in your dashboard within days—not months.
Why Switch to Survey Readiness Monitor?
You're probably already doing something for compliance. Here's how SRM compares to common approaches.
Spreadsheets & Manual Tracking
The most common approach—but it doesn't scale.
Common Limitations
- Data goes stale within days of updating
- No automatic alerts when risks change
- Hours spent pulling CMS data manually
- No visibility across multiple facilities
With SRM:
SRM automatically pulls and updates CMS data weekly, so you're always working with current information.
Consulting Firms & Mock Surveys
Valuable expertise, but point-in-time snapshots.
Common Limitations
- Expensive ($5K-$15K+ per engagement)
- Periodic assessments, not continuous monitoring
- Findings are outdated by the next quarter
- Reactive—you're preparing for past problems
With SRM:
SRM provides continuous monitoring between consultant visits, so you catch emerging risks before your next engagement.
Legacy Compliance Software
Broad platforms that try to do everything.
Common Limitations
- Complex implementations taking months
- Expensive enterprise contracts ($10K+/year)
- Survey readiness is an afterthought, not the focus
- Requires dedicated staff to manage
With SRM:
SRM is purpose-built for survey readiness. Set up in minutes, not months. Start at $249/month per facility with no long-term contracts.
SRM doesn't replace your compliance team or consultants—it gives them better tools and real-time data to work with.
Schedule a DemoBuilt for Every Role in LTC Compliance
Whether you're running a single facility or overseeing a regional portfolio, SRM gives you the visibility you need.
For Administrators & NHAs
Protect your facility's reputation and census
Common Challenges
- Unexpected survey deficiencies damaging your star rating
- Hours spent preparing for surveys instead of running your facility
- No early warning when compliance risks are building
How SRM Helps
- See your facility's risk score at a glance every morning
- Get alerts when new deficiencies are cited or risks increase
- Generate board-ready reports with one click
- Protect your census by maintaining strong star ratings
For Directors of Nursing
Focus on care, not paperwork
Common Challenges
- Tracking F-Tag changes across hundreds of regulations
- Ensuring care plans align with current CMS requirements
- Preparing staff for surveyor questions on short notice
How SRM Helps
- Automatic alerts when F-Tags affecting your unit change
- Quick reference to F-Tag guidance during care planning
- Identify which clinical areas need attention before surveyors do
- Track your facility's deficiency trends over time
For Corporate Compliance Officers
Portfolio-wide visibility and standardization
Common Challenges
- Inconsistent compliance practices across facilities
- No single source of truth for enterprise risk
- Reactive firefighting instead of proactive management
How SRM Helps
- Dashboard showing all facilities ranked by risk score
- Standardized risk methodology across your portfolio
- Identify outlier facilities before they become problems
- Export data for board presentations and audits
For Regional & Multi-Site Operators
Scale oversight without scaling headcount
Common Challenges
- Can't be everywhere at once across multiple buildings
- Relying on facility self-reporting for compliance status
- Different facilities using different tracking methods
How SRM Helps
- Monitor 5, 15, or 50+ facilities from one dashboard
- Compare facility performance against regional benchmarks
- Prioritize site visits based on objective risk data
- Weekly digest emails summarizing portfolio health
Works for single facilities and enterprise chains alike
Simple, Transparent Pricing
Choose the plan that fits your organization. Per-facility pricing that scales with you.
Basic
per facility
Complete Survey Readiness Monitoring
- Risk score monitoring & analytics
- Complete F-Tag library & tracking
- Real-time compliance alerts
- Automated weekly reports
- Multi-facility dashboard
- Survey history tracking
- CMS data integration
- Email support
Comprehensive
per facility
Everything in Basic plus QAPI Module
- All Basic features
- QAPI Module access
- Performance Improvement Projects (PIPs)
- Adverse event tracking
- Quality measure analytics
- AI Training Creator
- Dedicated IT support
- Priority support response
Enterprise
Custom solutions
Comprehensive plus custom features
- All Comprehensive features
- Custom integrations
- Dedicated account manager
- Custom reporting & analytics
- Organization-wide customizations
- On-site training available
- 99.9% uptime guarantee
- 1-hour critical response
The Real Cost of Compliance
$200+/hr
Compliance consultant hourly rate
$10K+
Average cost per deficiency (fines, remediation, legal)
$249
SRM Basic per facility/month
One prevented deficiency pays for years of monitoring. One hour saved per week on manual data pulls pays for itself.
Ready to Transform Your Survey Preparation?
Join facilities across Oklahoma and Texas that stay survey-ready with our platform.